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Opportunities

Public Defender Association
Senior Accountant Position

Summary

The Operations and Administrative team at PDA include the Finance Team, Information Technology, Chief of Staff, and the Administrative Team. Everyone in this space is a leader. The Sr. Account will be a valued member of the Finance Team, assisting in the accounting functions to support our continued agency success across the program areas.  Reporting to the Controller, this position is customer-centered and cultivates and stewards’ relationships for the benefit of our agency.  Thus, the desired candidate is expected to come to the position with a fun and positive spirit of collaboration and innovation and see the opportunity to resolve issues by taking initiative that works for all. This team intentionally fosters trust and team building, and the individual in this position will enhance these efforts. We are a multifaceted hands-on team in a high functioning and fast-paced origination and jump in to assist each other often, no matter role or title.

 

Organization Description

The Public Defender Association (PDA) is a non-profit corporation which advocates for legal system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. We also provide a direct services program (CoLEAD) and provide technical assistance to community partners who are committed to these goals. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals.

Responsibilities

The Senior Accountant’s primary responsibilities include but are not limited to:

  • Perform a variety of complex professional-level accounting duties in a lead position. Ensure expenses are coded and allocated according to grant and contract requirements.
  • Responsible for the preparation, maintenance and control of the general ledger on an ongoing basis, including allocations of income and expenses to programs and time periods. Manage all accounting transactions.
  • Accounts Receivable Lead: Complete monthly contract billing for general ledger-based and reimbursable contracts including government and foundation grants.
  • Payroll Lead: Prepare bi-weekly payroll in ADP Workforce Now for review and approval; Maintain and run required reports in ADP.
  • Onboard and Offboard employees in accounting records, ADP, and all benefit plans, including communication with employees and supervisors as needed.
  • With Bookkeeper, ensure Accounts Payable accuracy and recommend weekly payment batches; Download and review  of recurring AP invoices.
  • Coordinate with Grant Writer and Program Director to enter and reconcile donations received and grants awarded.
  • Credit Card Management, including new accounts, training, reporting and support to users.
  • Maintain Vendor and Customer Relationships.
  • Facilitate the year-end 1099 processing and reconciliation; electronically transmit 1099 data to URS, process necessary revisions.
  • Reconcile and balance assigned accounts, including Accounts Payable and Receivable; monitor financial transactions for accuracy and timely processing; maintain journals and ledgers for assigned activities and accounts and report as requested or required.
  • Answer questions and provide information and assistance to internal and external stakeholders regarding a variety of accounting, budgeting and funding regulations, requirements and issues; analyze financial accounting data and make recommendations; assist finance team with the development, establishment and monitoring of the fund budgets.
  • Review and analyze financial and program data and documents to assure accuracy, completeness and compliance with PDA policies and procedures, applicable funding rules, and other governmental, and non-governmental regulations.
  • Communicate with PDA personnel, vendors, partners, department directors and other program personnel to resolve problem, correct errors, obtain authorization and exchange information.
  • In coordination with the Controller, develop and document business processes accounting policies to maintain and strengthen internal controls.
  • Coordinate with Chief of Staff on payroll and HR related matters.
  • Other duties as assigned.

 

Qualifications

  • Proven experience as an accountant or similar role.
  • A minimum of 5 years of accounting experience, some in a nonprofit setting.
  • Bachelor’s degree in accounting, finance or relevant degree.

Knowledge of:

  • Generally accepted accounting principles, practices and procedures.
  • General ledger organization and best practices
  • Month-end close process and Financial reporting
  • Accounts payable and accounts receivable best practices
  • Accounting Software (QuickBooks Online)
  • Payroll Software; ADP Workforce now a plus
  • Payroll and payroll tax Regulations; Multi State Payroll a plus
  • Excel: Advanced proficiency required, Vlookups, pivot tables
  • Microsoft Office including Word and PowerPoint; Adobe Acrobat and File Explorer
  • Data processing applications; Report writing skills, Import/Export between programs
  • Modern office practices, procedures and equipment.

Ability to:

  • Balance accounts and reconcile financial statements
  • Review records for errors and inconsistencies
  • Build crosschecks and verifications into work to improve accuracy and provide audit trail
  • Aptitude for numbers and quantitative skills. Accuracy and attention to detail.
  • Work independently but properly assess situations for needed assistance;
  • Exercise good judgment.
  • Interpret and apply policies, rules, regulations, and procedures.
  • Maintain multiple, pressing projects at one time and properly prioritize deadlines
  • Communicate clearly and kindly with staff regarding accounting deadlines and information, and Payroll, benefit, and HR Matters
  • Write clear and concise accounting procedures documents
  • Participate in a team-based leadership structure.
  • Demonstrated intermediate to advanced computer skills in Microsoft Office Suite including Word, Excel, G-Suite email system, and Adobe Acrobat Pro, ability to conduct internet research, and ability to learn and master new software applications.
  • Maintain a high level of emotional intelligence, clear communication, and flexibility in mode of communication is necessary.
  • Demonstrate cultural competence and sensitivity in working with diverse clients, communities, and colleagues.
  • Strong drive and initiative with the ability to manage time well in an environment of many concurrent assignments and deadlines.
  • Demonstrate passion about our mission.

Physical Abilities

  • Successfully and efficiently exchange information in person or on the telephone.
  • Sitting or standing for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard and calculator.
  • Seeing to read various statistical data.
  • Bending at the waist to retrieve materials.
  • Lifting and carrying light objects up to 20 pounds

Location

The PDA Office is in Seattle, WA; present configuration is work on-site five days per week, as we have a need for fulfilling an essential part of our programs, thus we will support access to obtaining the vaccine with the support of our Medical Director. Normal hours will be M-F days, with standard hours established in consultation with the Controller.

Compensation

Salary range is $66,092 to $94,068 depending on experience. Within the position salary range, salary increases 3% annually, subject to Board of Directors approval. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years
  • Generous medical and dental benefits for employees and family members
  • Flexible Spending Agreement for both medical and dependent care needs
  • 15 days vacation per year, increasing to 20 days vacation per year, after 5 years
  • 12 personal/sick days, accrued annually;
  • Monthly $50 employer cell phone contribution if required by position

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

 

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork and productivity. PDA is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal justice system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Prachi Dave at Prachi.dave@defender.org.

How to Apply

Email your cover letter and resume to PDA’s Deputy Director of Human Resources and Operations at Patrick.osby@defender.org. Email subject line and cover letter should clearly reference “PDA Sr. Accountant Position.” Please Note: Only applicants under consideration will be contacted.  No phone calls, please.